GEAPS Exchange> Exhibitor Information

GEAPS Exchange 2010
Exhibitor Information

As an exhibitor at GEAPS Exchange 2010, there are only a few things you need to prepare for the big show. Here are three things to make sure you're ready for Wichita.

Get Registered
Every individual who is planning on coming to work in your booth as an exhibitor needs to register. Wait, didn't you register when you sent in your booth contract? No! Your contract reserves the booth space for your company, but we still need to know the individuals that will be working in the booth. If you have not pre-registered (before Feb. 15) you'll need to register each person in your booth onsite in Wichita.

Why? There are a number of reasons. We would like to have badges and packets ready for your exhibitors to pick up when you arrive in Wichita. Your badges include your city and state, so we need to know where each of you are from. (Not everyone who exhibits for a company works from the main location.) Your badge will also show if you are a GEAPS member or not. Every exhibitor also receives ribbons and other perks in their packets, and we want to have all your materials ready when you check in. We also like to know how many people are coming to Wichita, which helps with our planning for the best conference in the industry.

How many registrations does my company receive?
For every 10' x 10' booth you have at Exchange 2010, you receive two complimentary exhibitor registrations. Your exhibitor registration is good for all three days in the expo hall and gives you access to the hall when it's otherwise closed to attendees, like during setup, teardown or during educational sessions. Your exhibitor registration is also good for all the educational sessions and we encourage all exhibitors to take advantage of the wealth of industry knowledge shared at the GEAPS Exchange. Find out more about the educational program.

What's not included in the exhibitor registrations?
If you want to come to the Get-Acqauinted Party or the President's Banquet, you'll have to purchase a ticket. Also, if your spouse or guest is coming with you to Wichita, they will also have to purchase a registration to participate in Exchange functions. We have a program designed just for guests to enjoy Wichita during the conference.

Can my company purchase additional registrations?
Of course. And additional exhibitor registrations are at a greatly reduced rate compared to the non-exhibitor registration prices.

Can exhibitors register with free expo hall coupons?
No. The complimentary expo hall coupons we send to exhibitors are only to be used for prospective customers and leads for your products and services. If someone from the XYZ Co. tries to use an expo pass requested by the XYZ Co., it will not be valid.

Can exhibitors purchase expo hall passes?
Anyone can purchase an expo hall pass. ($50/members or $75/nom-members per day.) However, if someone from an exhibiting company purchases an expo hall pass, that person will not be registered as an exhibitor. (Only an expo hall walk-in.) They will not have the privileges of registered exhibitors, like exhibitor badges and ribbons and access to the hall when it's closed.

Get Your Booth Ready
Every exhibitor is going to need to send in their forms for carpet, electricity, material handling, etc. Hargrove Inc. is the official contractor for Exchange 2010, and they  have online exhibitor manuals with all the information and order forms you need.  Access the online version of the exhibitor manual here. When prompted for a show code, enter 5017968.

If you have any questions or need assistance, please call our Hargrove's Exhibitor Services department at (301) 306-4627 (8:00 AM until 5:00 PM Eastern).  Or, send an email to CustomerService@hargroveinc.com.  Please be sure to include your company name, booth number and the show name in any voicemail or email messages.

Get the Schedule
We already know Wichita is going to be another great show, and as an Exchange exhibitor, you're going to be busy. Look over the expo schedule below to prepare for your time in the expo hall. Don't forget about all the other facets of the Exchange experience, from education to networking to having fun. Look over the full conference schedule here to fill out your calendar for Exchange 2010.