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GEAPS 501: Management Basics for Grain Facility Supervisors: Understanding Key Roles and Responsibilities

Next course offering: March 14-April 15, 2016
Registration closed: March 8

Registration is now closed.


Course Description: Managing and supervising grain facilities are increasingly complex jobs, entailing many diverse responsibilities and a lot of knowledge. GEAPS 501 outlines and examines the main duties, ranging from budgeting, accounting and insurance to maintenance, safety, regulatory compliance and effectively managing employees.

Course Goals:This course will provide an extensive overview of the main duties, responsibilities and expectations of grain operations supervisors and managers. It will indicate what duties, topics and roles supervisors and managers need to understand — and why they need to understand them. The course will also provide companies with a basic training tool for new and prospective grain-facility managers and a refresher for people already in management positions.

Target Audience: New or prospective managers or supervisors of grain facilities; people to be promoted into supervisory or facility manager roles; companies that need to train new supervisors and managers; new owners of grain facilities; people who may want to pursue managerial or supervisory roles in grain operations; current managers interested in learning more.

Instructors:

Jim Voigt, President, JFV Solutions | Show Bio

Jonathan Shaver, Ph.D., CTMLC, Envision Partners | Show Bio

Sara Kepley, Chief Human Resource Officer, ProValue, LLC | Show Bio

Jay O’Neil, Senior Agricultural Economist, International Grains Program, Kansas State University | Show Bio

Al Tweeten, CPCU, ARM, ALCM, Tweeten Consulting LLC | Show Bio

Brandon Leininger, ASP, Safety Manager, The Scoular Company | Show Bio

Randy Springer, President, Pepper Maintenance Systems | Show Bio


The Course of Study

Lecture 1 – Policies and Procedures
This lecture will discuss the basic responsibility of grain facility supervisors and managers to learn what their corporate and site-specific policies and procedures are, how to follow them — and where to find them. Managers need to know what site-specific policies are required that may not be covered by the corporate office.  What are all the policies that supervisors need to manage… Whether there is an organizational chart showing who is in charge of a facility’s functions and duties… Who is on the manager’s support team… Where to go for information, guidance, help and authority with employment, safety, payroll, procurement, accounting, worker’s comp and other issues. The lecture will also point out the need to learn about employee handbooks. Does your company or facility have one? What does it cover and what doesn’t it cover? What doesn’t it cover at your facility?
Lecturer: Jon Shaver

Lecture 2 – Safety Management
Facility managers need to know the scope of their safety responsibilities, how to fit into the corporate safety structure, and how to allocate sufficient time and resources to get the job done right. This lecture will discuss the importance of understanding the facility security and emergency action plans, the loss prevention plan, and the hazard communication plan. It will also point out the purposes of safety handbooks; discuss key issues in dealing with employee and contractor safety, and what kinds of safety training to provide to new employees. It will also consider approaches for handling public relations in an emergency.
Lecturer: Brandon Leininger

Lecture 3 – Basic Accounting for Grain Facility Supervisors
This lecture will point out the importance of the interaction between accounting and the successful operation and management of a grain handling facility. The viability of a business is based on the accuracy and timeliness of the data and reports used in decision making and management of the assets. This lecture will look at the collection of raw accounting data from various sources within the operation of the facility and its conversion into meaningful reports.
Lecturer: Jim Voigt

Lecture 4 – Budget Management
This lecture will point out the need for developing an annual operating budget, where to find out what expenses were, what taxes were, why managers need to know what expenses are in detail, what labor costs vary periodically, etc. — buy a bucket elevator, capacities, 100 examples… a good starting point on how to start up a budget…
Lecturer: Jim Voigt

Lecture 5 – Inventory Management
Grain facility managers need to understand what their roles are for managing inventory. This lecture will discuss what managers need to keep track of and why. It will point out value of tracking shrink, preventing theft and fraud, drying and mixing issues, aeration, fumigation, temperature-monitoring, moisture-testing, grading, sampling and other considerations relating to inventory.
Lecturer: Jim Voigt

Lecture 6 – Capital Project Management
What are your company’s policies regarding capital projects and spending for capital projects? What is the protocol to get capital projects approved? Who should manage each project and why? How do you go about developing a capital plan, or calculate return on investment? What are your financial restrictions, and what do they apply to? How do you ensure that you get precisely what you paid for? What do you need to provide to contractors so that they do exactly what you need? What is the importance of getting competitive bids? How can you procure materials?
Lecturer: Jim Voigt

Lecture 7 – Human Resources, Employee Management
This lecture will help students understand their basic responsibilities as managers of people. What you need to do for your employees to ensure that they work efficiently? What is your employee-orientation policy? Why are job descriptions and performance evaluations needed? What is the performance evaluation process? How should your employees be held accountable? What are the policies that should be used to hold them accountable? What are the corporate or site-specific work standards? What are the standard operating procedures for various job functions? What are the customer-service expectations? What is the attendance policy?
Lecturer: Sara Kepley

Lecture 8 – Marketing and Transportation
Who does what and how is it done at your facility? What is the cost of handling? This lecture will provide a basic understanding of manager’s role in grain marketing, and how it affects his job duties. What are the transportation choices at your facility? Why you need to know your shippers and their rates and costs, about demurrage, and how to make good decisions on shipping options?
Lecturer: Jay O’Neil

Lecture 9 – Insurance Management
What are a grain facility manager’s main roles in managing insurance? What are the different types a supervisor may have to manage? (Property, liability, health, worker’s comp, etc.) What do insurance carriers expect from a facility manager? What is the claims process? What are a facility’s limits in each category before you to claim? When do you claim? When don’t you claim? What is an insurance audit? Legal implications to what may happen if you do not have specific types of insurance…
Lecturer: Al Tweeten

Lecture 10 – Maintenance Management: The Key to Our Success
What are a manager’s main roles in developing and maintaining a maintenance program? What’s needed in a maintenance program and why have one at all? What are recordkeeping requirements of a manager? Importance of knowing emergency maintenance contacts when something breaks down during harvest? What parts do you need to keep in stock? What parts can you easily source elsewhere? When can you rely on in-house maintenance and when do you have to go elsewhere for services?
Lecturer: Randy Springer

Lecture 11 – Regulatory Compliance
What are main roles of managers and supervisors? How can they keep up with regulatory changes, stay in compliance? What are the paper requirements and time commitments? What kinds of permits are needed at the facility? Where should you keep permits on site? How do you deal with state grain inspection licenses and auditors? Scale tests, moisture meter tests? What has to be tested and how often?
Lecturer: Jonathan Shaver

 

GEAPS 520: Grain Quality Management

Next course offering: Jan. 4-Feb. 5, 2016
Registration opens: Nov. 16, 2015
Registration closes: Dec. 15, 2015

Registration is now open.

Register online or download or a registration form

Course Description: This course focuses on the management and maintenance of quality grains and oilseeds. It includes lectures on quality factors of value-added grains and oilseeds; moisture content determination; grain sampling and quality standards; quality assured production of IP grains; relationship between air and grain properties; fan selection and operational management for drying, conditioning and aerating grains; grain storability, deterioration and mycotoxins; insect pest identification; pest management strategies for prevention and control; and Sanitation, Loading, Aeration and Monitoring (S.L.A.M.)-based stored grain management.

Course Goals: GEAPS 520 teaches students the basic principles of managing the quality of value-added grains during post-harvest handling, drying and storage. By the end of this course, students will be familiar with different methods of quality control and management systems and understand the grain-grading standards required to maintain quality and prevent potential problems.

Target Audience: GEAPS 520 is designed for grain-elevator professionals responsible for assessing, managing and maintaining grain quality, including those involved with storing and conditioning, aeration, drying, pest control and mycotoxin management.

Instructors:

Dr. Dirk Maier, Iowa State University | Show Bio

Dr. Richard Stroshine, Professor, Purdue University | Show Bio

Dr. Linda Mason, Professor, Purdue University | Show Bio

Dr. Charles Woloshuk, Professor, Purdue University | Show Bio


The Course of Study

Week 1
Lecture 1 – Grain Quality Properties
This lecture will introduce students to quality factors of value-added grains and oilseeds, including both physical properties and chemical properties. Main topics will include: physical grain quality properties, the chemical grain quality properties and the effect of quality properties on biological processes. It will discuss the primary grain properties in each of the three categories of grain quality, moisture content's effect on friction coefficient and angle of repose, the difference between the piling and funneling angle of repose, and the primary flow patterns of grain when emptying from a bin.
Lecturer: Dr. Richard Stroshine & Dr. Dirk Maier

Lecture 2 – Moisture Content
In this lecture, students will learn the importance of moisture-content determination, including how to define moisture content and dry basis, versus wet-basis moisture. Students will also learn about grain blending calculations and acceptable moisture to blend grains.
Lecturer: Dr. Richard Stroshine & Dr. Dirk Maier

Week 2
Lecture 3 – Grain Inspection and Quality Standards
This lecture will give students an introduction to grain sampling principles and equipment. Students will also learn about the purposes and types of grain grading standards and a comparison of U.S. grading standards versus international grading standards. In addition, students will understand the quality factors that are included in the grading standard as well as the factors that are not applicable to standards.
Lecturer: Dr. Dirk Maier

Lecture 4 – Air Properties, Equilibrium Moisture Content and Airflow Part I
After this lecture, students will understand the concepts of air properties (psychometrics) and grain properties (equilibrium moisture content) and the importance of airflow rates for drying, conditioning and aerating (cooling) grains and oilseeds.
Lecturer: Dr. Dirk Maier

Week 3
Lecture 5 – Air Properties, Equilibrium Moisture Content and Airflow Part II
Students will continue to learn the concepts of air properties (psychometrics) and grain properties (equilibrium moisture content) and the importance of airflow rates for drying, conditioning and aerating (cooling) grains and oilseeds. The lecture will focus on utilization of tools to calculate EMC values.
Lecturer: Dr. Dirk Maier

Lecture 6 – Fan Sizing, Selection and Operational Strategies
The objective of this lecture is for students to be able to understand the importance of proper fan sizing and selection to achieve desired operational effects. The lecture provides an overview of fan types, and basic principles of fan sizing and selection. Basic operational strategies that can be employed to dry, condition and aerate grains are also covered.
Lecturer: Dr. Dirk Maier

Week 4
Lecture 7 – Storability and Deterioration of Grains and Oilseeds
This lecture will familiarize students with the storability concept and the primary causes of grain deterioration due to molds and mycotoxins. It will touch on several topics including: the definition of mycotoxins, the factors that lead to mycotoxin problems, changes that occur in grain when damaged by mold, management steps in the prevention of grain spoilage, how to determine if grain is contaminated with mycotoxins, the allowable storage time concept, the causes of grain deterioration and the primary storage molds (fungi). In addition, new ways to test for mycotoxins are covered.
Lecturer: Dr. Charles Woloshuk

Lecture 8 – Insect Pests of Stored Grains and Oilseeds
Lecture 8 will cover the different stored-product insect pests and how to identify them. Topics will include how to correctly identify pest species, major internal and external infesting pests, what pest species to be concerned about, federal regulations, "good" insects, why internal pests are harder to monitor and control, factors that regulate insect populations and which insect populations can be controlled.
Lecturer: Dr. Linda Mason

Week 5
Lecture 9 – Prevention and Control of Stored Product Insect Pests
This lecture will familiarize students with the primary pest control strategies, including fumigation. It will cover the importance of cleaning prior to loading a grain bin; pest management options for before, during and after loading the grain; influences on fumigation's success; how some control strategies fail; and reducing your risk and increasing your efficiency during a fumigation. It will also discuss residual grain protectants, alternative stored product protectants, grain fumigants and grain fumigation principles. In addition, new technologies available for the control of insect pests will be covered.
Lecturer: Dr. Linda Mason

Lecture 10 – S.L.A.M.-Based Quality Management of Stored Grains and Oilseeds
Students will become familiar with principles of SLAM (Sanitation, Loading, Aeration and Monitoring) for optimum quality management of stored grains and oilseeds. The main topics covered include using sanitation to clean storage structures, loading a storage structure properly, using aeration to cool grains, and how to monitor to check grain properly
Lecturer: Dr. Dirk Maier