Bylaws for Local Chapters
The following is an excerpt from the bylaws of the Grain Elevator And Processing Society. The bylaws are subject to change at all times.
ARTICLE IX — Local Chapters
SECTION 1. FORMATION*:
A chapter of the association may be formed only in the United States, Canada, or Mexico, and by petition of five or more Regular members who are currently employed and reside in those countries. Such petition shall be submitted in writing to the International Board of Directors or Executive committee. To be considered, such petition must include:
- The name, company affiliation, current employment address and chapter affiliation if any, of each petitioning member;
- The proposed geographical area the chapter will encompass;
- The estimated potential number of members and prospective members within the chapter’s proposed geographic area;
- A proposed chapter name;
- A schedule of at least three planned meetings, including the dates, topics, speakers and locations; and
- A roster including names, company affiliations, and current employment addresses of chapter officers including but not limited to a president, vice president, secretary and treasurer, and a listing of any and all directors and other officers.
The petition must also include proposed chapter bylaws, proscribing governance and essential chapter operations consistent with these bylaws and any guidelines established by the International Board of Directors.
Acceptance of a chapter formation petition is subject to majority approval of the International Board of Directors.
- SECTION 2. GOVERNANCE AND OPERATIONS:(a) Chapters shall be autonomous.(b) Each chapter must operate under their own bylaws and the bylaws of the association, in pursuit of the association’s Mission and Objectives as set forth in Article I of these bylaws and consistent with any chapter operations guidelines established from time to time and at any time by the International Board of Directors.
(c) Robert’s Rules of Order shall govern chapter operations in all instances not otherwise covered by their bylaws.
(d) Only members in good standing of the association may be chapter members.
(e) All Regular members or the chapter shall be voting members of the chapter, and, chapters shall have the option of granting Associate and/or Affiliate members the right to vote on issues of chapter operation and the privilege to hold any chapter office.
(f) The chapter’s governing body shall comprise at least its president, vice president, secretary and treasurer. However, in no case shall Associate and/or Affiliate members constitute a majority of the chapter’s governing body.
(g) The chapter secretary and treasurer may be the same individual.
SECTION 3. RESPONSIBILITIES TO THE INTERNATIONAL OFFICE:
Each chapter is responsible for:
- Obtaining new members and retaining existing members;
- Proving a copy of the chapter’s bylaws and any amendments to the International Secretary;
- Scheduling and conducting at least three business meetings annually. If this minimum is not met, a chapter’s need for assistance will be acted on and standing evaluated by the International Board of Directors;
- Submitting to the International office, after each meeting, a copy of the secretary’s minutes or other written report of the meeting; and
- Each year during April or May, conducting an election of its governing body members consistent with its bylaws and not later than June 1, report the results of the election to the International Secretary including the names, company affiliations, and current addresses of all incumbent, newly-elected and appointed members of its governing body.
SECTION 4. DISBANDMENT, TERMINATION, AND REINSTATEMENT:
(a) Chapters may chose to disband by action of its governing body provided that it gives notice of disbandment in writing to the International Secretary.
(b) The chapter’s standing may be suspended or terminated by the International Board of Directors or Executive Committee at any time it determines that the Chapter is not fulfilling its obligations and responsibilities under Article IX.
(c) Upon disbandment or termination, arrangements must be made by the chapter to transfer its records and financial assets to the International Secretary. The chapter’s records and financial assets will be retained by the International Secretary for five years from the date of disbandment or termination, or until the chapter is reinstated, whichever occurs first.
(d) A disbanded or terminated chapter may be reinstated by petition under Article IX, Section 1.
(e) A suspended chapter may be reinstated by the International Board of Directors or Executive Committee at any time it is determined that the chapter is fulfilling or is able to fulfill its obligations and responsibilities under Article IX.
(f) In the event that a chapter is reinstated within five years of disbandment, termination or reinstatement, the chapter’s records and financial assets shall be returned to its secretary of record.
(g) If after five years of disbandment, termination of suspension, a chapter has not been reinstated, its financial assets will become the assets of the association as a whole, and the chapter’s records may be destroyed.
* Additional Requirements for Formation
- Chapter formation petitions will only be considered at the November International Board meeting.
- In addition to the five petitioners for chapter formation, the petition must also include the names and contact information of at least ten additional GEAPS members and/or new member applications.
If you are interested in starting a new GEAPS chapter in your area and believe that you can meet the requirements outlined above, please contact the GEAPS office.