The Knowledge Resource for the World of Grain Handling and Processing Industry Operations

What do chapter leaders actually do?

Job descriptions of GEAPS chapter officers and leaders can vary from chapter to chapter. So can the size of a chapter’s leadership team and the titles of those in it. Below you’ll find sample officer and director duties that represent best practices for chapter management.

PRESIDENT

  • Prepares board meeting agendas
  • Presides at meetings
  • Appoints committees/task forces
  • “Controls the room”– gets members to engage, manages conflict, etc.
  • Acts as chapter spokesperson
  • Delivers a president’s annual report at the annual meeting

VICE PRESIDENT

  • Fulfills president’s duties if president is not available
  • Often chairs the programming committee
  • Works with secretary on program communications and promotion
  • Trains for president’s position

SECRETARY

  • Manages chapter communications and marketing
  • Utilizes the GEAPS online member database system
  • Maintains membership rolls
  • Receives roster monthly from GEAPS
  • Responsible for GEAPS reporting
  • Meeting reports (due 30 days after meeting is held)
  • Meeting schedule (due Sept. 1)
  • Election results (due June 1)

 TREASURER

  • Is the banking contact – receives bank statements
  • Receives and disperses funds
  • Keeps record of all receipts, deposits and disbursements
  • Balances the checkbook monthly
  • Completes GEAPS Financial Report Form (due Aug. 1)
  • Delivers a treasurer’s report at the annual meeting

BOARD OF DIRECTORS (all officers and directors together)

  • Sets the chapter’s strategic direction
  • Conducts strategic planning
  • Approves the operational plan
  • Ensures necessary resources
  • Approves the budget
  • Determines adequate volunteer resources (does the chapter need a committee or task force to get work done?) and delegates work
  • Ensures leadership succession
  • Provides oversight
  • Oversees finances
  • Minimizes exposure to risk
  • Monitors chapter programs and activities