The Knowledge Resource for the World of Grain Handling and Processing Industry Operations


In a democratic organization, committees are the foundation for effective action. The bulk of actual chapter work is done at the committee level to increase efficiency and enlarge the base of operation by providing opportunity for service by a large number of people. It is an excellent training ground for future directors and officers.

A standing committee is one that is appointed for an entire administration to carry out certain duties specified in advance. A special committee is appointed as need arises to attend to a certain matter and then automatically dissolves when its function is complete. Quorum for a committee meeting is usually a simple majority of members.

Examples of standing committees are Budget and Finance (which the treasurer can chair), Calling, Program (often chaired by the vice president), Membership, Hospitality, Newsletter, and Annual Fund-Raising. Examples of special committee functions include studying the advisability of a motion, nominating the slate of officers, preparing for special events, and auditing the books.

The chapter bylaws should give the president authority to appoint standing committees. The president should make committee appointments at the same time committees are formed. Some chapters may wish to have all members assigned to some committee. However, thought should be given before doing this, as committees should be small enough to operate effectively with each member suited for the task at hand. Also, it is not advisable for one person to chair more than one committee or even to serve on more than one.