Exhibitor Resources

Set-Up: Large Equipment** By Appointment Only 

Contact Hargrove at (301) 306-4627 or exhibitorservices@hargroveinc.com.  

Set-Up: Large Equipment** By Appointment Only 

Contact Hargrove at (301) 306-4627 or exhibitorservices@hargroveinc.com.  

Set-Up: 7 a.m. – 5 p.m. Aisle carpet will be laid Saturday at 5 p.m., please clear the aisles. 

Set-Up: All Exhibitors (Must by Show Ready by 9:45 a.m.) 

Set-Up: 6:30 a.m. – 9:45 a.m. Exhibits must be show-ready by 9:45 a.m. 

Hall Open to Exhibitors: 6:30 a.m. – 6 p.m. 

Tuesday, February 24, 2026 
Tear-Down1:45 p.m. – 7:00 p.m. 

Wednesday, February 25, 2026 
Tear-Down: 8:00 a.m. – noon 

Sunday, February 22, 2026 

Expo Hall Open to Exhibitors 6:30 a.m. – 6:00 p.m. 

Show Open: 11:15 a.m. – 6 p.m. 

Lunch: Noon – 1pm 

Welcome Reception: 4:30 p.m. – 6 p.m. 

Monday, February 23, 2026
Expo Hall Open to Exhibitors 7:00 a.m. – 5:00 p.m. 

Show Open: 11:00 a.m. – 5 p.m. 

Lunch: Noon – 1pm

Tuesday, February 24, 2026
Expo Hall Open to Exhibitors 7:00 a.m. – 7:00 p.m. 

Show Open: 10:00 a.m. – 1:45 p.m. 

Lunch: 11:30 am – 12:30 pm 

Tear-down is not allowed prior to 1:45 p.m. on Tuesday. 

Exhibitor Kit:

View Exhibitor Kit

Hargrove Contact information:

Hargrove Exhibitor Services
Phone: +1 301.306.4627

exhibitorservices@hargroveinc.com

Down Payment (50%) is due by October 30, 2025 or upon reservation of booth space.

Final payments for booths at Exchange 2026 are due on December 1, 2025. If you have not done so already make sure to submit payment to retain your space.

Click here to view your Exhibitor Hub

Cancellation Policy: Cancellation Deadline is December 1, 2025. Refunds for exhibit space will not be given after this date unless special circumstance occur. In the event that the show is physically sold out (no room for expansion) and there is an established waiting list, refunds will be given on a 1:1 basis less 10% of the rental fee paid.

Download  a copy of the contract rules for GEAPS Exchange 2026. 

If you are working at a booth for your company, you must register individually.

Each exhibiting company receives two complimentary exhibitor registrations per each 100 square feet of booth space reserved. Additional exhibitor registrations must be purchased at a special reduced rate.

Exhibitors cannot register with Expo discount coupons or Expo-only passes.

Register booth staff here

REQUIREMENTS: 

• Exhibitors are required to carry Commercial General Liability Insurance with limits of at least $1,000,000 per occurrence. 

• Grain Elevator and Processing Society (GEAPS) and the City of Kansas City, Missouri shall be named as Additional Insured.  

• This insurance must include the dates of the event: February 19-25, 2026 

• Certificate Holder: Grain Elevator and Processing Society (GEAPS), 4800 Olson Memorial Highway, Suite 150, Golden Valley, MN 55422 

Upload or purchase your certificate of insurance HERE 

• Within this link you may also purchase insurance at the cost of $80 per exhibiting company regardless of booth size 

• Protects exhibitors who do not have Commercial Liability insurance or who do not want to use their own insurance 

• Protects international exhibitors whose insurance will not pay claims brought in U.S. courts. 

If you have any questions, please email  conferences@geaps.com. 

Kansas City Convention Center
301 West 13th Street, Kansas City, MO 64105

Exhibit Halls: Halls B-E
The exhibit hall floor load is 300 lbs per sq. ft. in Halls C, D, and E.

In Hall B, the floor load is 200 lbs per sq. ft.

The ceiling height in the expo hall varies from 33′ to 42′

View the Design Rules

Design Rules 

• October 30 – Booth Down Payments (50%) due
• November 5 – Registration and Housing Opens
• December 1 – Final Booth payments due 
• December 1 –Certificate of Insurance due 
• December 1- Booth Cancellation deadline for full refunds 

• The main entrance attendees will use to enter the expo hall (via escalator). There is also an auxiliary entrance attendees may use to enter the expo hall from Level 3 as some education sessions may be on this floor. You will see these printed in red towards the bottom of the floor plan. 

• The escalator on the far-left side of the floor plan, which will only be moving in a downward direction and will bring people back to Level 2 where registration will be located. 

• The GEAPS boothand Grain Bin Rescue and Safety Demonstration areas, which will also feature refreshments and potentially a chapter cornhole tournament. 

• Booth #2240, an International Resource Center for our international attendees and exhibitors. U.S. Department of Commerce will also be in this area to offer export counseling to exhibitors who have questions regarding doing business internationally. 

• Two lunch lounges, which will contain our daily lunch offerings as well as seating. 
• New for 2026, the South Lunch Lounge will also feature Evergy’s Safety Training Trailer — an interactive demonstration unit that highlights electrical safety and real world hazard scenarios. 

• Four regular lounges, simply labeled “Lounge,” which will house refreshment breaks (dependent on sponsorship) and tables/seating as space allows. 

• Four Innovation Stations, which are areas offering hands-on learning opportunities scheduled at various times during the expo. These will be open areas with a curtain panel behind the presenter. 

• Two sets of escalators in Hall B (far right side of the hall). During show hours, these two sets of escalators will only be moving in a downward direction for people to exit the expo hall. 

• The loading docks, which are listed at the top and left side of the floor plan.

• Rules for Reserving Booth Space (Read this to learn about what you can and can’t do when you reserve booth space) 
• Rules of the Contract for Exhibit Space 
• Exhibit Design Rules 

If you have a question not answered here please reach out and we would be happy to assist.

Phone: (763) 999-4305

Email: conferences@geaps.com